Effective Date: 25 June 2026
1. Information We Collect
We may collect and process the following categories of personal information:
- Membership & Registration Data: Full names, identity numbers, HPCSA registration numbers, medical specialty details, qualification records, billing addresses, and professional contact information (email, telephone, and practice details).
- Communications: Information provided when you contact our administrative team (
[email protected]), submit queries, or interact with our subcommittees (e.g., EXCO, MANCO, Tariff, or Academic subcommittees). - Website Usage Data: IP addresses, browser types, cookie information, and analytical data regarding how you navigate
w.entsociety.co.za.
2. Purpose of Processing Personal Information
The Society processes your personal information strictly for legitimate purposes tied to our mandate, including:
- Maintaining the official register of Ordinary, Affiliate, Registrar, and Honorary members.
- Administering membership applications, processing subscriptions, and verifying professional standing.
- Facilitating Society operations, including Annual General Meetings (AGMs), Continuing Medical Education (CME) allocations, CPD point allocations, and Annual Congress registrations.
- Administering research grants, travel grants, and academic training funding.
- Providing regulatory peer review and practice management support.
- Fulfilling legal, statutory, and professional obligations to regulatory bodies such as the HPCSA, CMSA, and SAMA.
3. Disclosure of Personal Information
We do not sell or rent your personal information. Your data may be shared only under the following conditions:
- With authorized service providers, subcommittees, or administrators processing information on behalf of the Society (such as secure web-hosting platforms, event management entities for our Annual Congress, or localized peer-review teams).
- Where required to verify professional standing or compliance with bodies like the HPCSA.
- If legally obligated to comply with statutory requests or regulatory frameworks within the Republic of South Africa.
4. Data Security
The Society implements rigorous technical and organizational security measures to protect your personal information against unauthorized access, loss, manipulation, or destruction. This includes the deployment of secure encryption protocols (SSL/TLS), edge firewalls, and strict user access controls on our infrastructure.
5. Your Rights Under POPIA
In terms of POPIA, you retain the following rights regarding your personal information:
- Access: The right to request confirmation of whether we hold personal information about you and to obtain a copy of that record.
- Correction: The right to request the correction, amendment, or updating of inaccurate, outdated, or incomplete personal data.
- Objection & Deletion: The right to object to the processing of your data or request its deletion, subject to statutory retention limitations governing professional medical associations.
6. Contact Details
For any queries regarding this Privacy Policy, or to exercise your rights under POPIA, please contact our administrative desk:
- Email: [email protected]
- Physical Address: Unit 16, Northcliff Office Park, 203 Beyers Naude Drive, Northcliff, Johannesburg, South Africa, 2115
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